Administrator at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand centers, and client transportation.

Read more about the Tidaholm prison's operations on our website: Tidaholm (https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/anstalt/tidaholm/#verksamhet)

JOB RESPONSIBILITIES

The administration is a service function where you will be part of the team working with client cases through the registration and dispatch of client documents such as decisions, judgments, and more. The administration is responsible for archives, diaries, mail handling, orders, and managing the authority's incoming emails. The job also includes other common administrative tasks. This role will also largely involve handling judgments and judicial processes.

As an administrator, you will have external contacts, representing the Swedish Prison and Probation Service towards partners and the public. The tasks require that you have knowledge of the principle of public access while ensuring that confidentiality is maintained. You will be part of the security work that applies to the workplace.

QUALIFICATIONS

We are looking for someone who is self-driven and service-oriented. The handling of the work is part of the judicial process, and therefore it is required that you are meticulous and structured. You have good judgment, are quality-conscious, can make the right priorities, and are used to working at a high pace at times.

The work as an administrator is a service function and requires that you have the ability to work both independently and in close collaboration with other employees at the prison as well as other actors both within and outside the authority.

It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• A minimum of high school qualifications in the form of final grades/high school diploma
• Good knowledge of the Administrative Procedure Act
• Good knowledge of the principle of public access
• The ability to express yourself well in speech and writing in Swedish
• Good IT skills

It is an advantage if you have:

• Experience with judicial processes and/or a legal background
• Several years of documented experience in diary management, archives, confidential documents, and handling authority emails or similar
• Experience in administrative work within the Swedish Prison and Probation Service
• Experience working in administrative data systems
• Knowledge of the sanctions system
• Experience in administrative tasks from public administration

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified in security class, and a security assessment with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security assessment at: Security Assessment (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: Military Placement (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for an even gender distribution and increased diversity.

To submit your application, click on the application link in the ad. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person specified in the ad.

We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.